Privacy Policy

This Privacy Policy applies between you, the User of the Smart Notepad AI mobile application, and Smart Notepad AI (the "Company"), the owner and provider of this Application. Smart Notepad AI takes the privacy of your information very seriously. This Privacy Policy outlines how we collect, use, and protect your Data when you use our mobile application for voice note-taking.

1. Definitions and Interpretation

In this Privacy Policy, the following definitions apply:

Data - All information that you submit to Smart Notepad AI via the Application, including voice recordings, transcribed text, and account information.

Application - The Smart Notepad AI mobile application installed on your device for voice note-taking purposes.

Data Protection Laws - Any applicable laws related to data processing, including but not limited to the General Data Protection Regulation (EU) 2016/679 (GDPR) and any national regulations.

Smart Notepad AI, we, or us - Refers to Smart Notepad AI and its operating entity.

User or you - Any individual using the Smart Notepad AI Application.

2. Scope of this Privacy Policy

This Privacy Policy applies only to the Smart Notepad AI mobile application and the services provided through it. It does not extend to any external applications or websites that may be linked from our Application.

For purposes of Data Protection Laws, Smart Notepad AI is the "Data Controller", meaning we determine how and why your Data is processed.

3. Data We Collect

We may collect the following Data from you:

Account Information:

  • Name
  • Email address
  • Password (encrypted)

Voice Note Data:

  • Audio recordings of your voice notes
  • Transcribed text from voice recordings
  • Note titles and timestamps
  • Note categories or tags (if applicable)

Automatically Collected Data:

  • Device type and model
  • Operating system version
  • Application version
  • Usage statistics (frequency of use, feature usage)
  • Device identifier (for app functionality only)
  • Language preferences

4. How We Collect Data

We collect Data through:

Direct Input - When you create an account, record voice notes, or edit transcriptions.

Automatic Collection - Through the Application's normal operation, including recording and transcription processes.

Device Permissions - With your consent, we access your device's microphone for voice recording functionality.

5. Use of Data

We use your Data for:

  • Providing voice recording and transcription services
  • Storing and organizing your voice notes
  • Improving transcription accuracy and app performance
  • Account management and authentication
  • Technical support and customer service
  • App analytics to improve user experience
  • Sending important service updates (non-marketing)

We will NOT use your voice recordings or transcribed content for training AI models without your explicit consent.

6. Data Sharing

We may share your Data with:

Service Providers:

  • Cloud storage providers for secure data storage
  • Speech-to-text service providers for transcription (processed data only)
  • Analytics providers (anonymized data only)

We do NOT:

  • Sell your personal data to third parties
  • Share your voice recordings or notes content with advertisers
  • Use your notes content for marketing purposes

7. Data Security & Retention

Security Measures:

  • All voice recordings and notes are encrypted in transit and at rest
  • Password-protected user accounts with secure authentication
  • Regular security audits and updates
  • Limited access to user data (authorized personnel only)

Data Retention:

  • Active account data is retained while your account remains active
  • Deleted notes are permanently removed from our servers within 30 days
  • Account deletion results in complete data removal within 90 days
  • Backup copies may be retained for up to 6 months for recovery purposes

8. Your Rights

You have the right to:

  • Access - Request copies of your voice notes and transcriptions
  • Correct - Edit or update inaccurate transcriptions
  • Delete - Remove individual notes or your entire account
  • Export - Download your notes in common formats
  • Restrict - Limit how we process your data
  • Object - Opt-out of analytics and non-essential processing

To exercise these rights, contact us at: support@smartnotesai.com

9. Local Storage

Smart Notepad AI may store data locally on your device for:

  • Offline access to your notes
  • Temporary audio files during recording
  • App preferences and settings

You can manage local storage through your device settings.

10. Children's Privacy

Smart Notepad AI is not intended for users under 13 years of age. We do not knowingly collect data from children under 13. If we become aware of such collection, we will delete the data immediately.

11. Changes to This Privacy Policy

We may update this Privacy Policy periodically. Changes take effect immediately upon posting. We will notify you of significant changes through the Application or via email.

12. Data Breach Notification

In the event of a data breach that may affect your personal information, we will notify you within 72 hours via email and through the Application.

13. Contact Information

For privacy-related inquiries or to exercise your rights, please contact us:

Email: support@transkriptor.com

By using Smart Notepad AI, you consent to the collection and use of your information as described in this Privacy Policy. You may withdraw consent at any time by deleting your account.